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All clients should read and understand
the following before booking a model
As required by the Department of Employment regulations, Sandra
Reynolds booking confirmation containing the terms of the booking
must be signed and returned by the client.
1. All fees are based on the following:
Full day = 8 hours
Half day = 4 hours
Minimum booking time = 2 hours
2. Excluding equity contracts, models' time will be charged
at the hourly rate unless a half day or full day booking has
been pre-arranged in writing. Overtime is charged at the agreed
hourly rate and taken to the next hour up. Overtime rates apply
outside 0900-1800 hours.
3. The agency charges a supplement on model and usage fees on
all bookings except Equity contracts. Both agency fees and model
fees will be invoiced by the agent. Unless otherwise agreed
at the time of booking the model disbursement is included at
66.66% and the agent's fee at 33.33% of the invoice total. VAT
and any agreed expenses will be added where appropriate.
4. All fees quoted are for standard usage unless otherwise requested
in writing. The standard use covers the right to use the image
in the UK only for up to 1 year unless otherwise agreed in writing.
In the event that models from other agencies are working on
the same assignment providing the same service as models from
Sandra Reynolds, Sandra Reynolds reserves the right to charge
at the same rate as the other agency.
To be agreed at the time of booking:
Additional fees are payable for the right to use the photographs
(or reproductions, or adaptations of, or drawings therefrom,
either complete or in part, alone or in conjunction with any
wording or drawings including electronic imaging) for all known
or anticipated purposes other than the initial permitted use
(e.g. for packs, swing tickets, record covers, show-cards, posters
etc.). Unless otherwise agreed in writing, the 'permitted use'
covers editorial, experimental or press advertising.
To be agreed after the booking:
It is the client's responsibility to notify the agent and negotiate
additional fees (including extensions of existing agreements)
for any usage, which may be required or anticipated subsequent
to the time of booking.
A special fee will be negotiated when the work is in conjunction
with a product which preludes work for competing products. It
is the clients responsibility to check whether conflicting work
has been done. If a model advertises a product he/she is able
to work for any competitor unless an exclusion fee is negotiated.
Test and Experimental Photography
A photographer is not entitled to use test and experimental
photographs for commercial purposes unless specific arrangements
have been made in writing with the agency prior to the photographic
session.
Any cause for complaint should be reported to the agency when
it arises. Complaints cannot be considered in retrospect.
1. On all invoices, payment is required within 30 days of the
date of invoice. A 10% credit charge per month will be added
to all invoices not settled within payment terms.
2. In all cases the person booking the model will be invoiced
and solely responsible for payment, unless otherwise agreed
in writing at the time of booking. We reserve the right to invoice
the 'ultimate client' (i.e. designer/manufacturer/owner of the
product in question). All fees are for the right to use pictures
and, once agreed, are payable whether or not the use is appropriated.
Provisional Bookings
Provisional bookings will be automatically cancelled if they
are not confirmed within 24 hours of the proposed booking or
if a definite booking is offered and the provisional cannot
be confirmed.
If a booking is cancelled within three working days of the starting
time the full fee will be charged unless the same model is re-booked
within 24 hours in which case half the fee will be charged.
If a booking is cancelled outside the three day period but within
five working days of the starting time, 50% of the fee will
be charged.
If a booking is cancelled outside the five day period, 25% of
the fee will be charged.
For trips and long bookings; if the booking is cancelled within
a period equal to the length of the booking, if longer than
three days, then the full fee will be charged.
Saturdays, Sundays and Bank Holidays are excluded from these
calculations.
Weather permitting bookings
If a booking is 'weather permitting' this must be made clear
at the time of booking. At the first cancellation, half the
fee is charged unless the client fails to cancel in time to
prevent the model's attendance, when the full fee is payable.
At the second cancellation the full fee is charged.
The Model Release form/Booking voucher must be signed by the
model and client at the end of every booking.
Clients are responsible for models' meals on bookings.
Fashion Shows
Payment of the agreed fee confers the right to make use of a
model's services on the catwalk for the specified show and the
right to use photographs and video of the show for reporting
purposes only. Any other usage must be negotiated at the time
of booking.
The normal daily rates will apply for all videos plus a buy-out
to be negotiated.
The client is responsible for the models health and safety when
the model is travelling, or providing services in connection
with the booking to the same extent as if the model were an
employee of the client. The client will maintain adequate insurance
cover to underwrite its obligations to the model.
The agent is not responsible if the model fails to attend the
booking. The client is advised to insure against any loss which
might result if the model does not keep a booking because of
ill health or some other reason.
These terms and conditions for booking and all other matters
connected with the bookings are governed by English Law and
any dispute will be settled in accordance with that law by a
court in England.
The photographer is not entitled to use any of the images he/she
takes for any usage beyond that agreed. The photographer to
his extent agrees to restrict use of his/her copyright and,
if the model agency client is not a photographer, the client
is to draw these terms and conditions to the attention of the
photographer and obtain his/her agreement to them before the
shoot commences.
1. All fees are to be negotiated only with Sandra Reynolds Agency
2. It is not permitted to use the photographs for any purpose
whatsoever until all fees have been paid in full.
3. Whilst every endeavor is made to provide a satisfactory and
efficient service to clients we cannot be held responsible for
a model's conduct on an assignment.
4. We reserve the right to negotiate within the structure of
these terms and conditions.
5. These terms and conditions are without prejudice to any claim
against the client.
As a supplier of services, these terms and conditions take precedence
over terms and conditions that may be received from the client
even when those terms and conditions have a similar clause to
this.
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